The RTO Innovation Summit 2018

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TWO DAY CONFERENCE IN BRUSSELS: CREATING IMPACT THROUGH RESEARCH 

For the first edition of The RTO Innovation Summit, Fraunhofer-Gesellschaft partnered-up with Of”Cores to manage their conference, together with 9 other European Research and Technology Organisations (RTO).

The conference took place on 6 and 7 November 2018 at the Metropole Hotel Brussels and covered several topics in line with the 5 clusters of the “Global Challenges and Industrial Competitiveness” pillar.

Check out the casemovie made by our partner Emove:

THE RTO INNOVATION SUMMIT IN NUMBERS 

 1st edition
445 participants
 38 exhibits 
 +10 suppliers 

OF”CORES’ ADDED VALUE 

Strategic consultancy on many aspects, in order to conduct a complex project with several stakeholders from scratch. Manage all operational aspects, from communication to marketing and day-to-day event management.

Of”Cores managed to create a suitable setup to ensure the success of the conference. We have combined innovative and traditional event solutions, in order to get the best ROE – Return On Event.

Project management 

The keyword here is planning. Clients who hire an event agency, rely on them for all aspects. For the RTO Summit it included mainly the following responsibilities:

Budget creation, management & follow-up
 Timeline creation and follow-up
 Consultancy and best practices
 Creation of the event script, floor plan & briefing of all involved parties
Prepare the overall debrief

Event management 

 Supplier negotiation and management
 Venue management and logistics of the overall event
 Hotel room management & negotiation
 Exhibit support and coordination
Integration of digital technology fitting the event
 Printing support
Hotel room management & negotiation
 Registration, scanning & live badging
Support on goodies
Set-up the registration platform

Event marketing and communication

 Strategy & Action Plan: Pre-, during- & post event marketing & communication  
Creative design, online and offline campaign
 Create & manage the event app 
 Building the event website
Send out mailings
Video production: event movie (aftermovie) 
 Drafting a survey

Are you also looking for a company managing your event and networking in close collaboration with your organization? We will quickly understand your needs and acts as an extension to your team!

Learn more about what we can do for you

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